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The Crestron Desk Q Desk Scheduling Solution
A simple, scalable device perfect for hot desking, hoteling, and more
November 4
By Connor Bright, Product Owner, AV Solutions

It’s a remarkable statistic: According to a recent Gallup® poll on the state of hybrid work, more than 50% of workers now have hybrid schedules.

And for many of the organizations that have adopted those schedules, that means a lot of unused space.

Tango Analytics identified the problem last year: To paraphrase a key finding from their 2023 “Future of Work Report,” the traditional dedicated workstation — one cubicle, desk, or other space assigned to each employee — is wasted real estate. Meanwhile, employees who’ve had the benefit of a hybrid schedule are reticent to return to that five-day-per-week, pre-pandemic in-office arrangement. Organizations that don’t offer that flexibility put themselves at high risk of turnover.

So what’s a cost-conscious company to do?

Hot Desking, Hoteling, and Reserving that Space

An increasing number of organizations are reorganizing and optimizing their offices to encourage shared spaces. But a “first-come, first-serve” catch-as-catch-can system isn’t the answer — it’ll only lead to employee frustration and, more importantly, diminished productivity. Hybrid workers need to know they’ll have a dedicated workspace when they come to the office — or be able to quickly identify an available space to reserve.

Of course, not all flexible seating arrangements are the same. Meetings can happen everywhere in the modern hybrid workplace, from couches or high-top tables for social or collaborative purposes to private pods for focus work and everything in between. A company may have a blend of spaces that allow for short-term and on-demand booking (often known as hot desks) and others that require longer-term reservations (referred to as hoteling). Companies that have adopted this model of shared desks, pods, and the like have reduced workspace costs by as much as 40%, according to that aforementioned Gallup poll.

What’s needed is a scheduling solution that can manage all those spaces, no matter the need, and give the organization the ability to monitor those spaces as well. Crestron — a company that’s been bringing office scheduling solutions to the market for decades — has an elegant solution.

The Crestron Desk Q

The Crestron Desk Q is a simple solution that allows for maximum scalability at minimum cost, implementing a QR code to achieve that scheduling result. This isn’t the “quick and dirty” solution of slapping a QR code on a surface and hoping for the best. That approach, with a QR code on paper or stickers, doesn't provide a way to quickly see if the space is available; they can be easily damaged or removed, and they don't provide any information for monitoring.

The Crestron Desk Q features a Wi-Fi® connected LED status indicator ring with a 180˚ viewing angle. You can quickly tell if a space is available or reserved by the color and light pattern, which matches the preferred look of the scheduling software that’s been integrated into your system. Each unit features swappable custom placards for each reservable desk, generated through your scheduling partner, and each placard contains the name of the desk and a QR code that opens the schedule and reservation functions for that desk on a mobile device. Just scan the code, and you can quickly book the desk or check in.

At just three inches wide, the Desk Q doesn’t get in the way of work at the desk, and its low profile can be installed on the underside of a desk — or simply sit on top. The device includes 3M® Dual Lock™ fasteners for mounting, cable management for the power interface via USB-C® connectivity, and it’s designed to match Crestron's familiar industrial design. And since it’s a Crestron solution, you know it’s constructed of strong, durable materials.

Easy Deployment, Easy Management

Desk Q integrates seamlessly with your favorite scheduling software (starting with Spaceti® software at launch with many more to come), so you don't need another calendar. No additional programming is required, either — the first step is to choose the desired scheduling partner from the Crestron XiO® Cloud technology operations management platform and order your custom scheduling placards. Cloud management allows organizations to manage and configure devices across an enterprise from one central, secure location, and new partners are made available via the XiO Cloud service.

The new Device Assistant app for Desk Q makes setup easy. Once you receive your custom placards, log in with your Crestron XiO Cloud account, add devices by scanning the QR code on the bottom of the device, and connect via Bluetooth® communications for configuration and easy transfer of Wi-Fi® credentials to the Desk Q. (To simplify the process for anyone, the Device Assistant app includes step-by-step instructions with photos.)

The Crestron Desk Q is perfect for hot desks, open workspaces, community workstations, “in-and-out” and “quick-grab” workstations, and much more. It’s the latest in the Crestron line of scheduling solutions, all designed to improve the hybrid work experience, simply and at scale.

featured products

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Crestron Desk Q & Desk Touch

New desk scheduling solutions take the work out of finding a workspace. An intuitive, pleasing user experience. The flexibility to use your own scheduling software. Easy to integrate into large hot desking or hoteling areas. Desk Q & Desk Touch optimize your workspace utilization.

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Crestron Flex Video Conferencing

Crestron Flex Video Conferencing makes it easy for a dispersed workforce to come together. Easy to use. Simple to deploy. A consistently high quality experience for every user in every type of space.

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